Rental Accounting Services | KeyCMS Accounting

Accounting and Bookkeeping Services for Rental & Real Estate Businesses

Managing the financial aspects of rentals and real estate is challenging. A rental business must be able to monitor a stream of recurring revenue, manage leases, and track the depreciation of assets, while a real estate business must perform project accounting, revenue recognition, and investment analysis.
At KeyCMS Accounting, we provide corporate rental accounting services along with comprehensive real estate accounting solutions. Our industry specific approach ensures compliance, improves cash flow, and supports the growth of your business.
Rental Business

Why Rental & Real Estate Accounting Matters

Advancing Rental & Real Estate Growth Through Smart Accounting

The real estate and rental sectors deal with numerous specialized financial problems. These problems require various dedicated solutions pertaining to specialized accounting. A specialized accounting solution focuses on
  • Keeping track of rental revenue and repetitive billing on several properties
  • Managing costs related to properties, maintenance, and operating expenses
  • Managing accounts related to escrow, trust, and security deposits
  • Keeping track of the depreciation and asset valuations of rental and real estate properties
  • Ensuring compliance with tax, legal, and regulatory issues
The challenges these sectors face are numerous and are not only about the numbers. These sectors face challenges related to additional clarity, enhanced control, and fortified confidence. These factors are critical to the growth of the business and aid in decision-making related to long term success.

Real Rental & Real Estate Financial Services

Core Solutions for Rental & Property Accounting & Bookkeeping

Rental & Property Bookkeeping

  • Setting up property- or asset-wise chart of accounts
  • Recording rental income, lease payments, and subscription based fees
  • Tracking operating, maintenance, and repair expenses
  • Bank and credit card transaction entries
  • Month-end and year-end closing entries

Accounts Payable

  • Recording and verifying vendor and contractor bills
  • Managing payments to maintenance providers, suppliers, and service contractors
  • Tracking utilities, repairs, and other rental or property-related expenses
  • Maintaining accurate accounts payable aging reports

Accounts Receivable

  • Recording tenant or client invoices and rent receipts
  • Tracking late payments and outstanding balances
  • Managing security deposits, adjustments, and refunds
  • Reconciling rent or lease collections with bank deposits

Property & Asset Accounting

  • Fixed asset tracking for rental properties, vehicles, or equipment
  • Depreciation calculation and journal entries
  • Capital expenditure (CapEx) accounting
  • Property valuation and asset performance support

Management Reporting

  • Property- or asset-wise profit & loss statements
  • Rental income and expense analysis
  • Cash flow reporting and forecasting
  • Portfolio performance reporting
  • KPI dashboards for rental and real estate insights

Tax & Compliance Support

  • Property tax, rental tax, and regulatory compliance tracking
  • Real estate and rental business tax preparation support
  • Compliance with local and federal regulations
  • Audit-ready documentation and reports

Payroll & Contractor Payments

  • Payroll processing for property or rental staff
  • Contractor and vendor payment recording
  • Payroll tax compliance and reporting
  • Multi-property or multi-asset payroll expense allocation

Financial Planning & Growth Support

  • Budgeting and forecasting for rental properties and real estate projects
  • Investment and ROI analysis for properties and assets
  • Investor-ready financial statements and reporting
  • Advisory support for expansion, acquisitions, or new rental opportunities

Who We Serve

Residential Property Owners & Landlords

Property Management Firms

Real Estate Brokers & Agencies

Real Estate Investors & Investment Groups

Commercial Real Estate Companies

Real Estate Developers & Builders

REITs and Portfolio Managers

Leasing and Rental Service Providers

How KeyCMS Accounting Helps
Real Estate Businesses

Accurate & Timely Bookkeeping

  • Maintain up-to-date records of rental income, lease payments, property sales, and project expenses.
  • Track security deposits, maintenance costs, and recurring transactions efficiently.

Lease & Project Accounting

  • Rental: Manage leases, rental agreements, and recurring billing accurately.
  • Real Estate: Track project costs, revenue recognition, and milestone-based payments for developments.

Cash Flow & Financial Management

  • Analyze income and expenses to optimize cash flow.
  • Provide insights to improve profitability and operational efficiency.

Tax Compliance & Planning

  • Ensure timely filing of GST, TDS, and other regulatory requirements.
  • Plan taxes effectively to minimize liabilities and maximize benefits.

Financial Reporting & Analysis

  • Detailed financial statements for better decision-making.
  • Customized reports for rental performance, property projects, and investments.

Technology-Driven Solutions

  • Utilize QuickBooks, Xero, Resman, and cloud-based tools for automation and accuracy.
  • Simplify accounting processes, reduce errors, and save time.

Strategic Advisory for Growth

  • Help businesses plan expansion, investment, and long-term financial strategies.
  • Act as a trusted partner, guiding decisions with actionable insights.

Why Choose KeyCMS Accounting for
Real Estate?

Our customised services

Services for your Rental Service business

Offshore Staffing Solutions

Offshore Staffing

we offer a strategic advantage by providing skilled professionals at a lower cost
Offshore Staffing Solutions for US CPA Firms

US CPA Firms

Offshore Staffing Solutions for US CPA Firms
Financial Statement Preparation Services

Financial Preparation Statement

At the end of accounting cycle, make your most accurate financial decisions.

Frequently Asked questions

Accounting in real estate and rentals enables developers, investors, business operators, and property owners to monitor and record their income, expenses, and assets. This fosters organized, compliant financial management, resulting in improved decision-making, cash flow, and business growth in the long run.
KeyCMS Accounting, offers real estate and rentals tailored services such as bookkeeping, tax, payroll, and financial planning, accounts receivable and payable, lease management, and property and asset accounting.
We monitor and track income rentals, property tax compliance, and provide records for smooth tax filing and audit for real estate and rentals businesses.
KeyCMS provides industry knowledge, scalable offshore support, company-wide financial integration with custom report creation, and greater controllable insights for decision-making and efficient management of rentals, leases, and portfolios of properties.
  • Owners of residential and commercial properties.
  • Businesses in rentals and leasing.
  • Companies in property management.
  • Real estate developers and brokers
  • Investors and managers of portfolios
  • Real Estate Investment Trusts (REITs)
We track financials for each property or asset individually so you can evaluate performance, pinpoint valuable investments, maximize investments, and increase profitability.
Rental and real estate companies regard us as a trusted partner for growth because of the distinctive combination of timely, accurate, and compliant reporting, dedicated accounting professionals, cost-effective offshore services, and industry expertise.